Subcontractor Management

Managing Subcontractors

If you work with subs, ANVL helps you assign them to jobs, track their work, and manage payments. Organized sub management improves job quality and profitability.

Adding Subcontractors

Add subs to your network in ANVL. Include name, trade specialty, phone, email, and rate. Note their specialties: "Electrical rough-in," "Tile installation," etc. Categorize by skill level if needed: "Trusted/experienced" vs. "Learning/new."

Sub Information and Credentials

Store sub insurance information, license numbers, and certifications. This is important for liability—you need to verify subs are properly insured and licensed before using them on jobs. Keep this updated as credentials renew.

Rate and Payment Terms

Set each sub's rate: hourly, per-project, or by task. Define payment terms: paid immediately after job completion, within 7 days, or Net 30. Clear payment terms prevent disputes. Some contractors require deposits or payment upfront for materials.

Assigning Subs to Jobs

When creating or managing a job, assign the appropriate sub. ANVL notifies them they've been assigned. They can view job details, timeline, and requirements. This keeps subs informed and accountable.

Sub Performance Tracking

Rate subs after job completion: quality of work, timeliness, communication, and professionalism. Keep notes about their performance: "Excellent electrical work, sometimes slow to start." This helps you understand who to use for which jobs.

Communication with Subs

Message subs through ANVL about job details, changes, or issues. Having communication in one place creates accountability and a record. Subs can also message you through ANVL about questions or updates.

Time and Materials Tracking

Have subs log hours and materials used on jobs. This ensures accurate billing and helps you track project costs. Compare sub bids to actual hours to identify efficiency issues or training needs.

Sub Invoicing and Payment

Create sub invoices in ANVL based on their logged hours or project fees. Review and approve before paying. Pay through ANVL (which deposits to their account) or write a check. Keep payment records for tax purposes.

Sub Disputes and Quality Issues

If a sub's work doesn't meet standards, document the issue in ANVL. Request corrections before final payment. Have a clear process for handling quality disputes before they escalate. Most issues can be resolved with direct communication.

Insurance and Liability

Verify all subs carry liability insurance. Some clients require proof of insurance for all workers on site. ANVL lets you store and access insurance certificates easily. Never use uninsured subs—it exposes you to serious liability.

Sub Availability and Scheduling

Track when subs are available for work. Schedule their assignments to manage workflow. Some subs may be booked for weeks; others might have last-minute availability. Knowing their schedule helps you plan jobs effectively.

Sub Retention and Loyalty

Good subs are valuable—they make your business better. Pay them fairly and promptly, communicate clearly, and give them consistent work when possible. Build relationships. Losing a reliable sub can seriously impact your business.

Sub Rating and Feedback

After each job, rate your sub's performance. Positive feedback encourages good work. If there are problems, address them constructively. Over time, you'll identify your best-performing subs and build a trusted network.